Administrative Assistant (Admin Assistant)

Philippines

Companies Hiring For Administrative Assistant (Admin Assistant)

MYCURE
MYCURE Office
₱ 18,000.00 - 28,000.00
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The following chart is estimate the Administrative Assistant (Admin Assistant) position salary from employers, candidates, and past and present job advertisements on Jobayan, last updated September 01, 2022.

Average Salary per Month

PHP 18,845

Salary Distribution
Top Reported
P 12,249P 23,556

The Job Description

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

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Overall Job Role

  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Locate and attach appropriate files to incoming correspondence requiring replies.
  • Open, read, route, and distribute incoming mail or other materials and answer routine letters.
  • Complete forms in accordance with company procedures.
  • Make copies of correspondence or other printed material.
  • Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
  • Learn to operate new office technologies as they are developed and implemented.
  • Maintain scheduling and event calendars.
  • Schedule and confirm appointments for clients, customers, or supervisors.
  • Order and dispense supplies.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
  • Use computers for various applications, such as database management or word processing.
  • Create, maintain, and enter information into databases.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports.
  • Train and assist staff with computer usage.
  • Prepare conference or event materials, such as flyers or invitations.

Daily Role

  • Report maintenance or equipment problems to appropriate personnel.
  • Schedule appointments.
  • Coordinate operational activities.
  • Distribute materials to employees or customers.
  • Order materials, supplies, or equipment.
  • Prepare employee work schedules.
  • Train personnel.
  • Refer customers to appropriate personnel.
  • Schedule appointments.
  • Execute sales or other financial transactions.
  • Send information, materials or documentation.
  • Distribute materials to employees or customers.
  • Order materials, supplies, or equipment.
  • Operate office equipment.
  • Schedule operational activities.
  • Proofread documents, records, or other files to ensure accuracy.
  • Answer telephones to direct calls or provide information.
  • Record information from meetings or other formal proceedings.
  • Execute sales or other financial transactions.
  • Send information, materials or documentation.
  • Discuss account status or activity with customers or patrons.
  • Operate office equipment.
  • Issue documentation or identification to customers or employees.
  • Manage clerical or administrative activities.
  • Search files, databases or reference materials to obtain needed information.
  • Maintain current knowledge related to work activities.
  • Execute sales or other financial transactions.
  • Route mail to correct destinations.
  • Operate communications equipment or systems.
  • Make travel, accommodations, or entertainment arrangements for others.
  • Enter information into databases or software programs.
  • Develop organizational policies or programs.
  • Collect deposits, payments or fees.
  • Operate computers or computerized equipment.
  • Prepare documentation for contracts, transactions, or regulatory compliance.
  • Develop computer or online applications.
  • Prepare informational or reference materials.
  • Distribute incoming mail.
  • Supervise clerical or administrative personnel.
  • Record personnel information.
  • Greet customers, patrons, or visitors.
  • Select resources needed to accomplish tasks.

General Activities

Getting Information Observing, receiving, and otherwise obtaining information from all relevant sources.
Thinking Creatively Developing, designing, or creating new applications, ideas, relationships, systems, or products, including artistic contributions.
Processing Information Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Interacting With Computers Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Scheduling Work and Activities Scheduling events, programs, and activities, as well as the work of others.
Assisting and Caring for Others Providing personal assistance, medical attention, emotional support, or other personal care to others such as coworkers, customers, or patients.
Documenting/Recording Information Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Performing Administrative Activities Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Making Decisions and Solving Problems Analyzing information and evaluating results to choose the best solution and solve problems.
Updating and Using Relevant Knowledge Keeping up-to-date technically and applying new knowledge to your job.
Identifying Objects, Actions, and Events Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.
Organizing, Planning, and Prioritizing Work Developing specific goals and plans to prioritize, organize, and accomplish your work.
Monitor Processes, Materials, or Surroundings Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.
Communicating with Persons Outside Organization Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
Communicating with Supervisors, Peers, or Subordinates Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Establishing and Maintaining Interpersonal Relationships Developing constructive and cooperative working relationships with others, and maintaining them over time.
Evaluating Information to Determine Compliance with Standards Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Office Activities

  • Telephone — Every day
  • Electronic Mail — Every day
  • Face-to-Face Discussions — Every day
  • Contact With Others — Constant contact with others
  • Indoors, Environmentally Controlled — Every day

The Ideal Candidate

The ideal candidate possesses the following general knowledge, skills, abilities, interests and values.

General Knowledge Preferred

Clerical Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
English Language Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Computers and Electronics Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Administration and Management Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

General Skills Preferred

Writing Communicating effectively in writing as appropriate for the needs of the audience.
Speaking Talking to others to convey information effectively.
Monitoring Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Coordination Adjusting actions in relation to others' actions.
Time Management Managing one's own time and the time of others.
Active Listening Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Service Orientation Actively looking for ways to help people.
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
Social Perceptiveness Being aware of others' reactions and understanding why they react as they do.
Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Personal Abilities Preferred

Near Vision The ability to see details at close range (within a few feet of the observer).
Speech Clarity The ability to speak clearly so others can understand you.
Oral Expression The ability to communicate information and ideas in speaking so others will understand.
Oral Comprehension The ability to listen to and understand information and ideas presented through spoken words and sentences.
Speech Recognition The ability to identify and understand the speech of another person.
Written Expression The ability to communicate information and ideas in writing so others will understand.
Deductive Reasoning The ability to apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
Problem Sensitivity The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
Selective Attention The ability to concentrate on a task over a period of time without being distracted.
Category Flexibility The ability to generate or use different sets of rules for combining or grouping things in different ways.
Information Ordering The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Written Comprehension The ability to read and understand information and ideas presented in writing.

Candidate Interests

Conventional Conventional occupations frequently involve following set procedures and routines. These occupations can include working with data and details more than with ideas. Usually there is a clear line of authority to follow.
Enterprising Enterprising occupations frequently involve starting up and carrying out projects. These occupations can involve leading people and making many decisions. Sometimes they require risk taking and often deal with business.

Candidate Values

Support Occupations that satisfy this work value offer supportive management that stands behind employees. Corresponding needs are Company Policies, Supervision: Human Relations and Supervision: Technical.
Relationships Occupations that satisfy this work value allow employees to provide service to others and work with co-workers in a friendly non-competitive environment. Corresponding needs are Co-workers, Moral Values and Social Service.

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